Hire Agreement Page

EQUIPMENT RENTAL AGREEMENT This Equipment Rental Agreement is effective as of the date of last signature, and is made between Christchurch Parties LTD.
Owner and Hirer are hereinafter collectively referred to as “Parties”.
Owner rents to Hirer and Hirer rents from Owner, subject to the terms and conditions of this Agreement:

By agreeing to this document, you agree to pay a 30% deposit of your total hire quote amount and the full bond amount no later than 24 hours of receiving our payment details. If your order is smaller than $300 then we require FULL payment upfront.
If you've requested an invoice, you will be invoiced and requested to pay the full amount 7 days from receiving the invoice. 

1. Term.

This Agreement shall commence on the agreement date and remain in full force and effect until Equipment is returned to Owner and the equipment has been fully tested and checked over.
Hirer shall return the Equipment on the agreed upon return date and time, or incur late fees.

2. Payment.

30% Payment must be made upon completion of this form, if your booking is smaller than $300 it must be paid in full.
We require full payment two weeks out from your event unless specifically agreed otherwise.,br> Renter shall also pay other charges in accordance with this Agreement due upon return of Equipment, to the fullest extent allowed by law, including but not limited to:
a) charges for optional services, if any;
b) applicable taxes;
c) loss of, or damage or repair to the Equipment, loss of use, diminution of the Equipment’s value caused by damage to it or repair to it, and costs to enforce such charges in-cluding administrative fees for processing the claim and legal expenses;
d) a charge for late return will depend on the hire price of the Equipment or the highest amount allowable under law;
e) unless due to the fault of Owner, all fines, penalties, court costs and other expenses relating to the Equipment assessed against Owner or the Equipment during the rental Term;
f) all expenses Owner incurs due to Renter’s failure to return the Equipment including costs in locating and recovering the Equipment;
i) all costs incurred to collect unpaid monies due; and
k) fifty dollars ($50) or the maximum amount allowed by law, whichever is greater, for making payment with insufficient funds.
l) A cancelation fee for your order, the cancellation fee is at the discretion of Christchurch Parties LTD, the fee will be no larger than your total order amount and will depend on the amount of notice given and if there is expected loss of income from the gear being booked out.
m) extra labour, time or equipment out of the initial scope or quote of your booking e.g we have to move equipment multiple times; e.g you'd written in your quote there were no stairs, but on arrival there are stairs. n) Cleaning fees are charged at $50 per hour, it is your responsibility to leave the equipment in an acceptable state on return or upon our staff picking up your equipment - any stained / items beyond cleaning or repair are charged at full replacement costs.

3. Bond. 

In addition to the fees listed in Section 2, Renter shall pay a deposit at the time this Agreement is signed if requested to. Owner may use the deposit to cover any amounts due under this Agreement, bond does not cover worse case scenarios, anything beyond the price of the bond must be paid in full within 7 days.

4. Late Payment.

If Renter fails to make any instalment payment within 5 days, a 10% or $50 surcharge (whichever is greatest) will be added to the total price every week.

5. Location of Equipment.

During the Term, Equipment shall be located at the entered location in the Hire Agreement section on our website unless expressly agreed otherwise in writing by Owner.

6. Care of Equipment.

Equipment can only be used in a careful and proper manner and shall not be used in any way that is inconsistent with Owner’s instructions or manuals. If you are unfamiliar with the equipment it is up to you to either:
a) Include set up and delivery in your quotation b) Request a manual for your hired items
c) Call us for limited over the phone guidance

7. Repair and Alterations.

The costs of all repairs made during the Term shall be paid by Renter, including but not limited to labor, material, parts and other items.
Equipment shall not be serviced or repaired and parts and accessories shall not be replaced without Owner’s prior consent, if the equipment is damaged beyond the suitable cost of repair, the item must be purchased off of us at retail price.
This is due to the cost of repair and replacement of items, including labour, shipping and loss of income while being repaired being substantially more than total replacement value

8. Insurance.

Renter must carry insurance satisfactory to Owner equal to the value of the Equipment to ensure its full replacement, unless agreed otherwise in writing by Owner, if no insurance is held it is at your own liability.

9. Restrictions on Use.

Renter shall not:
a) permit the Equipment to be used by any person who is not authorized to use such Equipment;
b) operate or use the Equipment or permit it to be operated or used in violation of law;
c) operate or use the Equipment or permit it to be operated or used to commit a violation of law; and/or
d) operate, use, maintain or store the Equipment in a manner likely to cause damage to the Equipment.

10. Loss or Damage.

Renter shall alert Owner to any damage to the Equipment. Renter shall be responsible for any loss or damage to Equipment and loss of use, diminution of the Equipment’s value caused by damage to it or repairs to it and missing equipment.
Repair of equipment may be denied if the value of repairs, the amount of time to repair and the loss of income while awaiting parts and repairs outweigh the total value of equipment.
During these exceptions you will be charged the complete replacement cost including shipping and handling to replace the item, if no replacement item is available it will be the RRP of them item via bank transfer.
When purchasing a complete replacement you will have the option have having the damaged unit, or having it listed on Trademe to cover part of the repair cost.

11. Cancellation Policy

All bookings are confirmed upon agreeing to this document, payment of a deposit or full hire fee. Due to limited availability and the nature of event hire, the following cancellation terms apply:
All deposits are strictly non-refundable under any circumstances unless we can not meet our obligations.
Cancellations made 60 days or more before the hire date: 50% of the total hire fee is payable. No refunds will be given.
Cancellations made less than 60 days before the hire date: 100% of the total hire fee is payable. No refunds will be given.
Cancellations must be made in writing via email to your initial order email / quote. Failure to collect hired equipment or late cancellation will be treated as a cancellation and charged in full.
Bookings may be transferred to another date at our sole discretion and subject to availability (Rebooking fees apply). Weather conditions, changes of mind, or event cancellation do not constitute grounds for a refund.

12. Condition of Equipment.

The Renter acknowledges that the Renter has examined the Equipment and that it is in good condition except as otherwise specified in writing. OWNER MAKES NO WARRANTY, EXPRESS OR IMPLIED, COURSE OF DEALING, COURSE OF PERFORMANCE, USAGE OF TRADE OR OTHER-WISE, AND EXPRESSLY EXCLUDES AND DISCLAIMS ALL WARRANTIES AND REPRESENTATIONS OF ANY KIND, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT.

13. Return of Equipment.

Renter shall return Equipment on the date and time specified in Section 1 in the same condition as Renter received it, except for normal wear and tear. Renter shall return the Equipment to the agreed return location.
If Equipment is not returned on said date, Owner reserves the right to take any action necessary to regain possession of the Equipment, and hirer agrees to cover all fees that may be incurred by doing so.

14. Termination.

This Agreement shall terminate on the date specified in Section 1.
Owner reserves the right to terminate this Agreement earlier upon notice to Renter.

15. Indemnification and Liability.

Renter shall indemnify, defend and hold harmless Owner from and against any claim, demand, cause of action, loss or liability (including attorney’s fees and expenses of litigation) for any property damage or personal injury arising from Renter’s use of Equipment by any cause, except to the extent caused by Owner’s gross negligence or wilful misconduct. The provisions of this Article shall survive the termination of this Agreement with respect to any claims or liability accruing before such termination. IN NO EVENT SHALL OWNER BE LIABLE FOR ANY INDIRECT, SPECIAL OR CONSEQUENTIAL LOSS OR DAMAGES ARISING FROM RENTER’S USE OF EQUIPMENT, INCLUDING BUT NOT LIMITED TO LOSS PROFITS AND LOSS REVENUE, EVEN IF INFORMED OF THE POSSIBILITY OF SUCH DAMAGES.

16. Ownership.

Owner shall at all times retain ownership and title to the Equipment. Renter shall immediately notify Owner in the event Equipment is levied, has a lien attached or is threatened with seizure (e.g noise control). Renter shall indemnify and hold Owner harmless against all loss and damages caused by such action. Equipment shall be deemed at all times to be personal property, whether or not it may be attached to any other property.

17. Waiver.

No failure of Owner to exercise or enforce any of its rights under this Agreement shall act as a waiver of subsequent breaches; and the waiver of any breach shall not act as a waiver of subsequent breaches. Owner’s acceptance of payment with knowledge of a default by Renter shall not constitute a waiver of any breach.


18. Severability.

In the event any provision of this Agreement is held by a court or other tribunal of competent jurisdiction to be unenforceable, that provision will be enforced to the maximum extent permissible under applicable law, and the other pro-visions of this Agreement will remain in full force and effect. The parties further agree that in the event such provision is an essential part of this Agreement, they will begin ne-gotiations for a suitable replacement provision.

19. Entire Agreement.

This Agreement represents the entire understanding relating to the subject matter hereof and prevails over any prior or contemporaneous, con-flicting or additional communications. This Agreement can only be modified by a written amendment signed by the party against whom enforcement of such modification is sought.

20. Assignment.

Renter may not, without the prior written consent of Owner, transfer or assign this Agreement or any part thereof. Any attempt to do so shall be a material default of this Agreement and shall be void.

21. Headings.

Paragraph headings used in this Agreement are for reference only and shall not be used or relied upon in the interpretation of this Agreement.

22. Counterparts.

This Agreement, and any amendment thereof, may be exe-cuted in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.

23. Media policy You agree that the owner may use any media of your event without asking for permission, media may be used in advertising and promotion. You also agree we may take pictures of your event, the set up process and the equipment in use to be shared online.